Administrative Assistant

An exciting opportunity exists in the position Administrative Assistant at the Mercury Disability Board, to help operationalize clinical assessments that will benefit members of First Nations who are suffering from the impacts of mercury exposure.

Background

In November 1985, an out of court settlement agreement was reached that included Wabaseemoong Independent Nations (formerly Islington, formerly Whitedog), Asubpeeschoseewagong Netum Anishinabek (also known as Grassy Narrows First Nation or ANA) and the federal and Ontario provincial governments (the parties). The settlement dealt with mercury contamination in the English and Wabigoon River systems, and provided for the establishment of a Mercury Disability Board (MDB) and a Mercury Disability Fund.

In 1986, both Canada and Ontario enacted legislation to carry out the terms of the settlement, including the creation of the Board. The Board supervises the administration of the Fund and oversees a claims and appeals process that is available to all eligible First Nation members.

The Board with the parties to the settlement are in the process of reforming the Board and its operations with direction from a panel of renowned experts in neurophysiology and environmental health and neurology, environmental toxins and toxicology, disability compensation and Indigenous health.

Role

The Administrative Assistant works collaboratively with the MDB Team members (Clinic, Administration and Finance) to operationalize a reformed clinical assessment process in alignment with the current Expert Panel Reformed Assessment Process document. The Administrative Assistant is often the main point of contact between claimants from both Wabaseemoong Independent Nations (WIN) and the Grassy Narrows (ANA) MDB team and is responsible for ensuring that Mercury Sufferers are treated with dignity and respect as they undergo the assessment process.

Reports to

Interim Executive Manager

Responsibilities

  • Administrative collaboration related to maintaining up to date claimant information databases & sharing to Canada Life
  • Assisting in the preparation of a variety of administrative letters mailed, emailed to claimants advising of the status of their claim from beginning to end
  • Participating at Clinical Assessments as requested and maintain welcoming, professional atmosphere at clinical assessments, whether located in Kenora, Grassy Narrows or Wabaseemoong, including: determining claimant needs at assessment clinics & assisting with various support areas prior to and while in Clinic.
  • Communications: Maintain and monitor front desk operations, email and voicemail, responding to inquiries in a timely manner. Maintenance of tracking/Log function of incoming queries and documentation and follow up measures.

Qualifications

  • Commitment to working towards achieving community vision of a just and accessible MDB
  • Proven communication skills (verbal and written)
  • Strong organizational skills, ability to work under tight deadlines with a high attention to detail
  • Ability to maintain confidentiality at all times and a high degree of ethics
  • Experience working with Treaty #3 First Nations people and communities is an asset
  • Knowledge of Anishinaabemowin/Ojibwe language is an asset
  • Computer literacy; familiarity with MS365 and ability to use email, and word processing applications (Ex. Sharepoint, OneDrive, Microsoft Word, Excel), social media (Facebook) as well as scanning, and video conferencing technology
  • Ability to work independently and as part of a team, both taking direction and showing initiative
  • Commitment to working respectfully with others
  • Organizational, time-management and problem-solving skills
  • Oral communication skills including being comfortable speaking in person and by phone

Commitment Required:

  • Strong commitment to implementing the Board’s mandate in a manner that is respectful of the affected First Nation communities and consistent with human rights principles and standards
  • Strong commitment to maintaining a positive working relationship and with fellow contractors, applicants, the Board and the First Nation communities and their representatives
  • Full-time contract position for a one-year term which may be renewed
  • Attend clinical assessments including on evenings and some weekends if required
  • Attendance at special events and meetings with the First Nation communities and stakeholders, which may include travel and time commitments outside regular office hours
  • Ability to travel as required
  • Flexible to the changing demands of a busy office/clinic environment

Remuneration

Hourly pay of $35 an hour, for a usual workday of Monday to Friday, 9 am – 4 pm; travel expenses and disbursements to be reimbursed according to Board rates in effect. This is an Independent Contractor opportunity.

How to Apply

To apply for this position, please submit a résumé and cover letter outlining your interest and experience via email to: Kris Reynard, Interim Executive Manager, Mercury Disability Board @ mdbadmin@mercurydisabilityboard.com.

Applications will be accepted until 4pm Friday, August 2, 2024.

The Board encourages applications from Indigenous persons and other equity-seeking groups.